About registering as a tertiary institution

Do you wish to offer tertiary (higher) education in South Africa? You must first register as a private higher education institution with the Department of Higher Education and Training (DHET) to have the legal authority to offer higher education programmes.

Private higher education institutions offer the same NQF levels (Levels 5-10) as that offered by public universities or universities of technology.

The purpose of registration is to ensure that:

• private institutions offer quality education
• the public is protected against unscrupulous and exploitative operators
• the consumer obtains qualifications that are aligned with the Higher Education Qualifications Framework (HEQF) and registered on the National Qualifications Framework (NQF)
• the education system meets the goals of transforming South Africa in accordance with government policy and legislation; and
• private institutions comply with the Higher Education Act, 1997 (Act 101 of 1997).

The programmes of private institutions must be registered with the DHET, accredited by the Higher Education Quality Committee (HEQC) of the Council on Higher Education (CHE) and registered on the NQF by the South African Qualifications Authority (SAQA). The programmes must be recognised nationally as well as internationally.

You must submit an application for registration at least 18 months before your institution wishes to operate to the Registrar of Private Higher Education Institutions. An Application for Conversion must be submitted by the date determined by the Registrar (Director-General).

Note: The Registrar will not process an incomplete application.

What you should do

• Apply to the Registrar of Private Higher Education Institutions.
• Complete the prescribed application form. 
• Submit the application form to the Registrar. 
• Submit the following documents with the application form:  
  • audited annual financial statements or audited financial forecasts
  • business plan
  • surety agreement
  • company registration documents
  • occupational health and safety compliance audit reports
  • business registration certificate
  • declaration on application for accreditation
  • undertaking on institutional capacity
  • declaration on monitoring and evaluation
  • inter-institutional agreements, if any
  • student prospectus, calendar or brochure
  • enrollment forms, student contracts and rules and regulations.

• Foreign applicants must submit the following:  
  • declaration on equality of qualifications
  • proof of recognition in the country of origin
  • proof of accreditation in the country of origin
  • an accreditation certificate from HEQC and registration from SAQA
  • signed declaration that the institution will not discriminate in any way
  • in the case of changes, the details that need to be changed
  • declaration on monitoring and evaluation, as well as an undertaking on official letterhead, dated and signed.

• Pay the prescribed fee.

Note: Please contact the Registrar about any changes you wish to make during the application process.

Timeframe

• First-time registration: 18 months before the institution opens for registration.
• For amendment: 12 months before the amendment comes into effect.
• For conversion: as determined by the Registrar.

How much does it cost

R500

Forms to complete

Forms are available at the Department of Higher Education and Training

• Application for registration as a Private Higher Education Institution, form APX -01
• Application for Amendment, form APX-02 
• Application for Conversion, form APX-03

Who to contact